The University Relationship and Guidelines for

General Fraternities and Sororities

 

This statement is intended to define the special relationship between the University of San Diego and the general fraternities and sororities which are members of either the National Panhellenic Conference (NPC), the National Interfraternity Conference (NIC) and/or the National Pan-Hellenic Council (NPHC).

 

I.   Relationship between The University of San Diego and USD General Fraternities and Sororities.

 

                  A. Rationale:  The nationally or internationally-affiliated chapters of fraternities and sororities at the University of San Diego operate in a mutually beneficial relationship with the University.  Continuation of the University contribution through advising and support is essential to ensure maximum benefit of the system both to the University and to the individual students in the Greek system.   Fraternities and sororities can make a positive contribution to the co-curricular experiences of student members and to the quality of student life in general. 

 

                  B. Policies:  Although all registered student organizations must comply with the University of San Diego Student Code of Rights & Responsibilities, the unique nature of fraternities and sororities requires additional consideration.  University regulations and procedures affecting fraternity and sorority members also play an important role in maintaining the standards of the Greek system.  For a complete listing of Greek Disciplinary Board procedures, see Appendix A.

                 

                  C. Responsibilities of the USD Office of Student Affairs:

 

                                    1. Through advising, to act as liaison between general fraternities and sororities and the University to enhance communication and public relations.

 

                                    2. To provide information to the fraternities and sororities regarding University policies, procedures and regulations and State and local laws affecting fraternities and sororities.

 

                                    3. To act as a source of information and as a liaison between new students and the fraternities and sororities.  This may include information in University publications, mailing brochures to new students, and distributing lists of interested students to the organizations to facilitate membership selection.

 

                                    4. To collect information on officers, members, grade point average standings, activities, policies, Council minutes, and updated constitutions and bylaws.

 

                                    5. To facilitate the annual registration of Greek organizations with the USD Associated Students.

 

                                    6. To schedule the on-campus events of general fraternities and sororities through the University Center Scheduling Office.

 

                                    7. To act as a consultant to Councils and chapters for their organizational development including:  officer training, advising, attending meetings, and reviewing constitutions, bylaws, contracts, activity and other proposals.

 

                                    8. To refer solicitors, leaders of philanthropic projects and others to fraternity organizations.

 

                                    9. To assist the Interfraternity Council and Panhellenic Council in investigating allegations of misconduct by fraternities or sororities and to facilitate due process in judicial matters (including attendance at judicial hearings, and notification of chapter leaders and advisors).

 

                                    10. To organize leadership, educational and developmental programs including workshops, seminars, classes and retreats.

 

                                    11. To publish newsletters and other materials for chapter officers and the ÒGreek community.Ó

 

                                    12. Through correspondence, meetings, conferences, and telephone contacts, maintain cooperative relationships with local alumni, community groups, the professional staffs and volunteer officers of national fraternities and sororities, professional and fraternity-related organizations, campus organizations, public and private agencies and other University offices and departments.  This will include regular meetings with the alumni chapter advisors.

 

                                    13. To review and approve University policies, procedures and regulations relating to fraternity/sorority affairs.

 

                                    14. To grant permission to colonize a chapter on the campus and to revoke registration for cause.

 

                                    15. To regularly recognize the positive endeavors of the Greek system and encourage recipients (individuals and chapters) to notify the University of awards, achievements, and community relations events.

 

                  D. Responsibilities of the general fraternities and sororities:

 

                                  1. To maintain objectives and activities of the Greek chapters which are consistent with and supportive of the mission of the University of San Diego.

 

                                  2. To encourage intellectual, personal, spiritual and social development of their student members.

 

                                  3. To be responsible, as a system and as individual chapters for the conduct of the chapter members at chapter sponsored functions, both on and off campus.

 

                                  4. To promote conduct consistent with high values and ethics,  based on the purposes and principles of fraternity and sorority founding.

 

                                  5. To operate from sound business practices with respect to chapter finances and business relations with the chapter members, the University and the community.

 

                                  6. If chapter housing is acquired, those chapters which own or lease chapter living facilities shall maintain sanitary, safe and wholesome physical conditions.

 

                                  7. Registration of general fraternities and sororities:

 

                                                      a. Annual process for renewing registration

 

                                                                        1) The Student Organizations and Greek Life Center will distribute forms for renewing registered student organization status to all chapter presidents at the beginning of the fall semester.

 

                                                                        2) The chapter must return the application forms and all requested materials by the deadline date specified on the application form.

 

                                                                        3) The Associated Students Secretary of Student Organizations will review all submitted materials, verify that the requirements listed in section ÒcÓ below have been met, and will submit any revisions of chapter governing documents to the Associated Students for approval.  The president of the chapter will receive confirmation that registered student organization status has been granted in full or on a conditional basis, or a letter indicating why registration status was denied.  A decision to deny registration status may be appealed to the Dean of Students.

 

                                                      b. Process for a new general fraternity or sorority to attain registered student organization status

 

                                                                        1) A general fraternity or sorority desiring to become established at the University of San Diego must first meet the membership or affiliation requirements of the Interfraternity Council or the Panhellenic Association.  The requirements for membership or affiliation are found in the Constitutions and Bylaws of those organizations.  Final approval for the colonization of any new fraternity will be given by the Vice President for Student Affairs.

 

                                                                        2) After attaining membership or affiliation in the appropriate Council, the chapter or colony must obtain a New Club Packet from the Student Organizations Center and follow the same procedures outlined above for continuing organizations.

 

                                                      c. Requirements for maintaining Registered Student Organization Status

                                                     

                                                                        1) General fraternities or sororities are required to be members or affiliates in good standing of the Interfraternity Council or Panhellenic Association.

                                                                       

                                                                        2) Chapters and their members must adhere to the Guidelines for Fraternity/Sorority Activities included in Part II of this document.

 

                                                                        3) On an annual basis, each chapter must file the following information with the Student Organizations and Greek Life Center.

 

                                                                                          a) Officer Directory, Chapter Information Sheet, signed Statement of Chapter PresidentÕs responsibility, Directory of Advisors, and signed Statement of Advisor Responsibility, by the first of October and changes as they occur.

 

                                                                                          b) Statement, signed by every chapter officer, that he/she has received a copy of ÒThe University Relationship and Guidelines for General Fraternities and Sororities,Ó and that he/she understands his/her responsibilities as outlined in Section III of this document.

 

                                                                                          c) Roster of initiates and pledges (Associate Members) by the end of the third week of each semester and changes as they occur.  The roster should also include the names of any Òsocial affiliates.Ó

 

                                                                                          d) Copies of chapter and national (international) constitutions and bylaws, and policies, and any changes to those documents as they occur.

 

                                                                                          e) Certificate of liability insurance.  All chapters are required to submit, as part of the annual registration process, a certificate of liability insurance which states the amounts of coverage and names the University as co-insured, using the following language in the certificate:

 

                                                                                          ÒThe University of San Diego is hereby declared to be an additionally insured under the terms of this policy.  This insurance policy will not be canceled without thirty (30) days notice to the  Office of Student Affairs, University of San Diego.Ó

                                                                       

                                                                        4) The chapter president agrees to accept full responsibility for the chapterÕs adherence to the Constitutions, Bylaws, rules and judicial procedures of the Interfraternity Council or the Panhellenic Association, University policies and directives by authorized University officials, Archways, the USD Student Code of Rights and Responsibilities, and local, State and federal laws.  Accordingly, the chapter president must become familiar with such policies, laws, regulations, directives, and procedures and must educate the chapter membership.

 

                                                                        5) Each chapter must maintain an active membership of ten or more members.

 

                                                                        6) No fraternity or sorority may pledge (associate) or initiate any individual who is not matriculated and regularly enrolled for credit in at least nine units at the University of San Diego.  No fraternity or sorority may pledge (associate) any USD student unless the student has completed one full-time semester at USD or is transferring to USD with a minimum of 24 units from their previous university.

 

                                                                        7)  No fraternity or sorority may pledge (associate) or initiate any individual who does not have a minimum 2.2 cumulative grade point average.

 

                                                                        8) All active members must be regularly enrolled in at least nine units at the University of San Diego.

 

                                                                        9) It is the right of the undergraduates in each chapter to select their own members within the context of allowing no discrimination on the basis of race, religion, national origin, ethnic background, age, marital status, sexual orientation or physical disability.

 

                                                                        10) All fraternities and sororities may be required to fill out informational questionnaires which have been reviewed and approved by the Office of Student Affairs. 

 

                                                                        11) Fraternities and sororities are responsible for voluntarily incurred debts to the University and/or the Associated Students (such as phone bills, duplication services, damage to University property, etc.) and are expected to maintain good credit ratings in the community and to employ principles of sound business practice in business relationships with members.

 

                                                                        12) All chapters are expected to cooperate with the University administration and the Interfraternity and Panhellenic Councils in building and maintaining constructive community relationships with neighbors of the University.

 

                                                                        13) Fraternities and sororities are expected to set and maintain appropriate academic standards for pledging (association) and maintaining active membership status. Any organization whose grade point average falls below a  2.5 or which statistics show may be adversely affecting the academic performance of members will be offered assistance in reviewing and revising their policies and practices with regard to academics.

 

                                                                        14) Advisors are critical to the success of the individual chapters and the Greek system.  They provide continuity from year to year, wisdom from experience, and a perspective broader than that of the undergraduate members.  It is the responsibility of the undergraduate members to regularly seek out the advice of their respective chapter advisors.  Each chapter must have a chapter advisor and/or alumni advisory board.  At a minimum, the University expects the following of the chapter advisor/alumni advisory board:

                                                                       

                                                                                          a) Meet regularly with chapter officers,

 

                                                                                          b) Be familiar with University policies governing fraternities and sororities and ensure that the chapter complies with such policies,

 

                                                                                          c) regularly review chapter finances,

                                                                                         

                                                                                          d) review the chapterÕs new member development (pledging) program and ensure that no chapter activities involve hazing in any form,

 

                                                                                          e) assist University officials in dealing with problems or other situations involving the chapter,

 

                                                                                          f) be represented at meetings of chapter Greek advisors,

 

                                                                                          g) to attend and support chapter activities.

                                                                       

                                                                        14) Each chapter must remain in good standing with the national/international fraternity or sorority.

                                                                       

                                                                        15) As advisors are critical to the success of organization, it is required as a part of the annual registration that each organization recruit a faculty or staff advisor in addition to their alumni advisors.  These advisor names should be reported to the Student Organizations and Greek Life Center at the beginning of each academic year.

 

                                                                        16) No chapter shall sponsor an auxiliary organization or activity which connotes membership of any kind in their group (e.g., Òlittle sisters,Ó Òsweethearts,Ó etc.) other than that full membership as ascribed by the (inter)national constitution.

 

                                                                        d. Suspension or Revocation of Registered Student Organization Status

 

                                                                        1) Any time a chapter fails to meet the requirements in Section I,D,8,c above, the Vice President for Student Affairs may suspend or revoke the chapterÕs registration status.  Prior to taking such action, the Vice President will conduct a conference with the chapter president and chapter advisor.  The chapter president and chapter advisor shall be given not less than seven (7) daysÕ notice prior to the conference.  Decisions by the Vice President to suspend or revoke a chapters' registration are final.

 

                                                                        2) A chapter whose registration is suspended loses the right to use the name of the University, to use University or Associated Students facilities, to schedule activities on campus, to advertise on campus and other privileges enumerated in the USD Student Code of Rights & Responsibilities.  A suspended fraternity must continue to comply with all of the requirements stipulated in Section I,D,8,c above.  Failure to comply with these requirements will prevent the suspended chapter from having registration reinstated.  Suspension of registration status also results in a concurrent suspension of all privileges and rights associated with membership in the Interfraternity Council or Panhellenic Association.  If a chapterÕs registration status is revoked, the organization will cease to operate, and the University will request that the national/international organization withdraw its charter from the local chapter.

 

                                                                        3) Failure  by individuals to comply with these regulations or with sanctions imposed for violations of these policies may result in the individuals being referred to individual disciplinary procedures as specified in the USD Student Code of Rights & Responsibilities.

 

II.  Guidelines for Fraternity/Sorority Activities

 

            A. Approval, Review and Sponsorship of Activities

                                    1. Definition of Chapter Sponsored Activity:  An event will be considered a chapter-sponsored activity under one or more of the following conditions:

 

                                                      a. The event is advertised and the advertisement makes any  mention of the fraternity or sorority.

 

                                                      b. Discussion of the activity is mentioned in the minutes of a chapter meeting.

 

                                                      c. Transportation to the activity is provided by the chapter.

 

                                                      d. The chapter creates or causes to be created any promotional materials for the activity, including t-shirts, cups, etc.

 

                                                      e. The chapter is involved in any fashion with the sale of tickets for the activity or the sale of promotional items which mention the activity.

 

                                                      f. The chapter provides maps, information or tickets to the activity for its members and/or guests.

 

                                                      g. The activity is listed on the chapter calendar.

                                                     

                                                      h.  All Greek Council sponsored events such as Greek Week and chapter sponsored events such as fraternity philanthropy weeks are considered sponsored by all chapters who participate.

 

                                                      i.  Participants classify the event as a chapter event.

 

                                    2. All activities conducted on the campus require approval from the Student Organizations and Greek Life Center.  Forms for this purpose are available in the University Center Scheduling Office.  Additional approval signatures may be required, depending on the nature of the event planned.

 

                                    3. If an activity conducted off the campus is of a large magnitude (anticipated attendance more than double the chapter size or 200 persons) the chapter or Council president must submit a Social Event Planning form to the Director of the Student Organizations and Greek Life Center for examination at least two weeks before the event.  Off campus events require submission of this form so that staff can review the event proposal to assist chapter leadership in designing an event in which it takes reasonable precautions to manage risk.

 

                                    4. Chapters are responsible for events they sponsor.  When an event is sponsored by more than one organization, each sponsor is responsible for adequate planning, actual event behavior, and post-event accountability for all in attendance.

 

                                    5. Chapters may not sponsor events in Mexico without prior approval from the Student Organizations and Greek Life Center.  In order for approval to be given, the chapter must meet all terms of the USD Travel Guidelines (see Section II, H, below) and must provide evidence of chapter liability insurance coverage in Mexico and the event must be philanthropic in  nature.  Social events, especially those with alcohol present, may not be held in Mexico.

 

                                    6. USD does not allow any activity by individuals or student organizations which involve the selling or auctioning of services by individuals.

 

                  B. Advertising and Publicity (Please see the USD Student Code of Rights & Responsibilities and Archways for further regulations)

 

                                    1. Chapters or Councils may not co-sponsor any of their activities or display advertising on or off campus for  an alcohol distributor or tavern (tavern is defined as an establishment generating more than half of annual gross sales from alcohol).

 

                                    2. Alcoholic beverages may not be implied, stated or pictured in chapter advertisements.

 

                                    3. Announcements for events where alcoholic beverages will be present shall clearly state the limitations on attendance, as such events may not be open to the campus community but must be closed, invitation-only, events.

 

                                    4.  All publicity is expected to be in good taste and in compliance with University posting policies. (Refer to the USD Student Code of Rights & Responsibilities and to Archways)

 

                  C. Alcoholic Beverages and Illegal Substances

 

                                    1. In addition to the following policies, fraternities and sororities and their members are required to comply with the UniversityÕs policy for the use of alcoholic beverages when sponsoring or participating in any activity.  (Refer to the USD Student Code of Rights & Responsibilities and to Archways)

 

                                    2. Use of illegal drugs at any chapter sponsored event is strictly prohibited.

 

                                    3. In promoting events, alcoholic beverages may not be referred to in publicity, including signs, fliers, mailings, promotional materials including t-shirts and glassware etc. and media announcements.  Use of words such as Òbeer,Ó Òbrew,Ó Òwine,Ó Òcocktails,Ó Òopen bar,Ó Òbooze,Ó Òmixed drinks,Ó Òspirits,Ó etc. (list is not all-inclusive Ñ other terms may be considered violations) is prohibited;  however, use of such terms as Òbeverages,Ó and Òrefreshments,Ó etc. is acceptable.  Illustrations must not make reference to alcoholic beverages (i.e., no pictures of kegs, cocktail glasses, beer mugs, etc.).  Social event themes may not include alcohol or alcohol related themes (e.g. Margaritaville Party).

 

                                    4. At all chapter sponsored events where alcoholic beverages are consumed, provisions shall be provided for the free and conspicuous distribution of non-alcoholic beverages in adequate supply.  An Òadequate supplyÓ is defined as a quantity sufficient to provide at least one beverage serving per hour for all members and guests who are under the age of twenty-one (approximately 60% of the attendees for a typical function).  All events serving alcohol must provide substantial, non-salty food, especially during the first and last hours of the event.

 

                                    5. No fraternity or sorority shall permit any person who is under the age of twenty-one or anyone who is obviously intoxicated to consume alcoholic beverages at chapter sponsored events.  At Bring Your Own Beverage events, sponsoring or co-sponsoring chapters will be responsible for checking ID to determine legal drinking age.   An organization sponsoring or co-sponsoring an event has an obligation to make reasonable effort to provide for the safety of any members or guests who exhibit intoxication.

 

                                    6. No fraternity or sorority shall at any time expect, suggest or compel members or pledges/associates to consume alcoholic beverages.

 

                                    7.  Fraternities and sororities must be familiar with and comply with State of California laws regulating the sale and consumption of alcoholic beverages.  No tickets or invitations may be sold to chapter or council events where alcoholic beverages will be present, even if alcohol will be provided through a cash bar or brought by individual guests.  Chapters are prohibited from providing alcoholic beverages to members or guests by selling tickets or cups, charging admission or entertainment fees, by taking a collection, by dues rebates, by maintaining a Òspecial fundÓ or account or by using any direct or indirect means of collecting money from persons attending chapter functions.

 

                                    8. Organized competitions involving the consumption of alcoholic beverages (chugging contests, Òbeer baseball,Ó Òquarters,Ó etc.) are prohibited at all chapter sponsored events.

 

                                    9. No Ògrain alcoholÓ nor any such distilled liquor that exceeds 100 proof, or above 50% pure grade alcohol per volume (e.g., ÒEverclear,Ó etc.) shall be served in any form or mixture during a chapter sponsored or Council sponsored event.

 

                                    10. Fraternities shall comply with IFC regulations establishing a completely dry fraternity rush.  Sororities shall comply with Panhellenic regulations prohibiting alcoholic beverages at recruiting or pledging events.  No alcoholic beverages shall be present at any chapter or Council rush function, regardless of location.  A rush/recruitment function is defined as any chapter activity occurring during the official rush/recruitment period established by the Interfraternity Council or Panhellenic Association or any event held at any time where the primary purpose is membership recruitment. 

 

                                    11. No alcoholic beverages shall be present at any pledge/associate member programs or activities, including but not limited to: initiation or pre-initiation activities; pledge/associate member retreat; pledge presents; and big brother/sister revealing.

 

                                    12. No chapter may purchase alcoholic beverages through the use of any chapter funds or credits nor may the purchase of same be undertaken or coordinated by any member on behalf of the chapter.

                                    Purchasing bulk alcohol from a distributor (i.e. Beer King) and then reselling the alcohol to the members and guests at the function is prohibited.  Chapters may not sell, in any fashion, alcohol to members, pledges/associates or guests.

 

                                    13. The purchase and/or use of any bulk quantity of alcoholic beverages or providing a common source of alcohol (e.g. kegs, Òparty balls,Ó alcoholic punch, coolers filled with canned beer, open bars, etc.) is expressly prohibited. 

 

                                    14. If the event is BYOB (bring your own beverage), all alcohol consumed at the function is individually purchased and consumed by the person who has brought and purchased the alcohol.

 

                                    a. A limit on the number of beverages and types of beverages must be announced before the event.

 

                                    b. A single bar area must be established where designated servers of legal drinking age (who are not consuming alcohol) may distribute the beverages to those who have brought their own alcohol.  No minors may consume alcohol at any  time.

 

                                    c. Designated servers must not serve anyone who is visibly intoxicated.

 

                                    d. Each person is allowed only one alcoholic beverage at a time.

 

                                    15. No chapter may host an "open" party where alcohol is present.  Non-members attending a chapter function may do so only by personal invitation of a chapter member who shall assume personal responsibility for the welfare of the guest and any damage to property caused by said guest.  Chapters must abide by the guest list limitations set forth by their inter/national organization.

 

                                    16. A list of members, associates/pledges with their birthdates and non-members should be located at the entrance of the event so their invitation and identification can be checked.

 

                                    17. These policies shall also apply to the Interfraternity Council, the Panhellenic Association, Greek Week, Order of Omega, and all other inter-Greek functions.

 

                  D. Fundraising

 

                                    1. When sponsoring events on campus for the purpose of raising funds, fraternities and sororities must adhere to the UniversityÕs general fund-raising policies for registered organizations, as listed in the USD Student Code of Rights & Responsibilities.

 

                                    2. Fraternities and sororities must adhere to State and local laws governing public solicitation of funds by nonprofit organizations.

 

                                    3. Whenever a fraternity or sorority, Greek Week, IFC, Panhellenic Association or Order of Omega raises funds from the public for a charitable organization, the chapter or council is expected to keep complete records of receipts and disbursements (including canceled checks) and to make these records available to University officials upon request.

 

                                    4. The following policies apply to Òfree drawingsÓ:

 

                                                      a. Each ticket must contain the following information:

                                                                        1) The name of the fraternity/sorority/Council

                                                                        2) Amount of donation and the word ÒdonationÓ printed after the amount (for example, $1.00 DONATION).

                                                                        3) ÒFREE DRAWINGÓ printed at the top of the ticket.  Do not use the word Òraffle.Ó

                                                                        4) Major prize(s) offered.

                                                                        5) Date and place of actual drawing.

                                                                        6) Where proceeds are going, if other than the chapterÕs or CouncilÕs treasury.

                                                                        7) Space for contributorÕs name, address, and phone number.

                                                                        8) Specify, Òwinner must be present to winÓ or Òwinner need not be present to win.Ó

 

                                                      b. In order to comply with State law, an organization cannot require ÒconsiderationÓ for the tickets.  Contributions must be voluntary.  The organization cannot require an individual to purchase any goods or service in exchange for a ticket.

 

                                                      c. Alcoholic beverages may not be offered as a prize.

 

                                                      d. It is recommended that someone who is not affiliated with the chapter or Council conduct the actual drawing.

 

                                    5.  Chapters sponsoring a Casino Night should contact the Office of Student Affairs prior to organizing the event to ensure that the event is conducted in a manner that does not violate State codes regulating gambling.

 

                  E. Hazing

 

                                    1. Definition

                                    Hazing is defined as any action taken or situation created which, regardless of location, intent or consent of the participants,

 

                                                      a. produces, or is reasonably likely to produce, bodily harm or danger, mental or physical discomfort, embarrassment, harassment, fright, humiliation, intimidation, degradation, or ridicule, or otherwise compromises the dignity of an individual;

 

                                                      b. compels an individual to participate in any activity which is unlawful, perverse, publicly indecent, contrary to the rules, policies and regulations of the University, or which is known by the compelling person to be contrary to the individuals genuine moral or religious beliefs; or

 

                                                      c. will impair an individualÕs academic efforts.

 

                                    Members of fraternities and sororities may not engage in any hazing activities.

 

                                    2. Hazing is a crime in the State of California, as defined in Article 5, Sections 32050 & 32051 of the California Education Code:  ÒHazing includes any method of initiations or pre-initiation into a student organization or any pastime or amusement engaged in with respect to such an organization which causes, or is likely to cause, bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to any student or other person attending any school, community college, college, university, or other educational institution in this state. . . (further on) . . . No student, or other person in attendance at any public, private, parochial, or military school, community college, college or other educational institution shall conspire to engage in hazing, participate in hazing, or commit any act that causes or is likely to cause bodily danger, etc.Ó

 

                                    3. Examples of actions and activities which are considered unacceptable include, but are not limited to the following:

 

                                                      a. Any form of physically demanding activity (calisthenics, runs, etc.) not part of an organized voluntary athletic contest or not specifically directed toward constructive work.

 

                                                      b. Paddling, shoving or otherwise striking individuals.

 

                                                      c. Compelling individuals to wear, carry or publicly display any article or apparel, especially items which are unusual, uncomfortable, degrading or physically burdensome.  It is understood that students may choose to wear pledge/associate member pins, pledge class T-shirts that are consistent with the UniversityÕs policy concerning harassment or other appropriate apparel, compelling them to do so is hazing. Examples include, but are not limited to wooden paddles, painted rocks,  T-shirts with degrading slogans or names on them, notebooks, etc.

 

                                                      d. Depriving individuals of the opportunity for sufficient sleep (six hours continuous sleep per day minimum), decent edible meals, or access to means of maintaining bodily cleanliness.

 

                                                      e. Activities that interfere with an individualÕs academic efforts by causing exhaustion, loss of sleep, or loss of reasonable study time or by preventing an individual from attending class.

 

                                                      f. Compelling individuals to consume alcohol or drugs.

 

                                                      g. Compelling individuals to eat or drink foreign or unusual substances or compelling the consumption of undue amounts or odd preparations of food.

 

                                                      h. Having substances thrown at, poured on, or otherwise applied to the bodies of individuals.

 

                                                      i. Morally degrading or humiliating games or any other activities that make an individual the object of amusement, ridicule or intimidation.

 

                                                      j. Transporting individuals against their will, abandoning individuals at distant locations, or conducting any Òkidnap,Ó ÒditchÓ or Òroad tripÓ that might in any way endanger or compromise the health, safety or comfort of any individual.

 

                                                      k. Causing an individual to be indecently exposed.

 

                                                      l. Violating accepted social customs in regard to sex and relations between the sexes.

 

                                                      m. Activities that require a person to remain in a fixed position for a long period of time.

 

                                                      n. Compelling an individual to become branded or tattooed.

                                                     

                                                      o. ÒLine-upsÓ involving intense or demeaning intimidation or interrogation, such as shouting obscenities or insults.

 

                                                      p. Assigning activities (pranks, scavenger hunts, etc.) that compel a person to deface property, engage in theft, or harass other individuals or organizations.

 

                                                      q. Tests of courage, bravery or stamina.

 

                                                      r. Intentionally deceiving new members prior to initiation to make them believe that they will not be initiated or will be hurt or struck.

 

                                                      s. Intentionally creating a mess and compelling individuals to clean it up.

                                                     

                                                      t. Excluding an individual from social contact for prolonged periods of time.

 

                                                      u. Imposition of many hours of silence, during which time an individual may not speak while going about his or her daily routine.

                                   

                                    Any activity as described above upon which the initiation or admission into or affiliation with the organization is directly or indirectly conditioned, or implied to be conditioned, or which occurs during a pre-initiation or initiation activity shall be presumed to be ÒcompelledÓ activity, the willingness of an individual to participate in such an activity notwithstanding. Behavior in which only pledges/associate members participate in may be interpreted as ÒcompelledÓ behavior (See II, E, 3). Any indication that a deviation from pledge/associate member class behavior that may result in the loss of membership or other consequences will be considered a violation of the Greek Guidelines.

 

                                    4. Enforcement

 

                                                      a. It shall be the specific responsibility of the chapter president to see that this policy is communicated each semester to all members (initiates and pledges/associate members), and to see that his/her chapter strictly adheres to the policy.

 

                                                      b. Fraternities and sororities should understand that not only is the chapter responsible for preventing hazing in any form, but any and all members involved in a hazing violation will be held personally accountable for their actions.

 

                                                      c. Chapters are responsible for controlling the actions of their alumni members during initiation or pre-initiation activities.

 

                                                      d. The Dean of Students will be notified promptly of all alleged hazing incidents; the handling of such cases is subject to the Vice PresidentÕs review.

 

                                                      e. The national/international office of a fraternity or sorority will be notified of any hazing charges pending against their chapter and will be informed of the disposition of the case.  For serious or repeated violations, the national/international office will be requested to take appropriate corrective action in addition to the sanctions imposed by the Interfraternity Council Judicial Board, the Panhellenic Council Judicial Board or the University.

 

                                                      f. Any proven hazing case involving serious bodily injury will result in revocation of registration for the chapter and a recommendation to the national/international office of the fraternity or sorority of revocation of their charter.

 

                                                      g. Fraternities and sororities are expected to comply with the provisions of the IFC and Panhellenic Constitutions and Bylaws.

 

                                                      h. Hazing is a crime in the State of California, as defined above.  Incidents of hazing will be reported to the appropriate law enforcement agency if the investigation of the incident provides sufficient evidence to indicate that the matter falls within the hazing definition in the California Education Code.

 

                  F. Harassment and Abusive Behavior

 

                                    1. Fraternities and sororities may not engage in any organizational activities involving sexually abusive behavior (whether verbal or physical) or behavior that is lewd, indecent or obscene.

 

                                    2. Fraternities and sororities may not engage in any organizational activities involving physical or verbal behavior that makes persons the subject of harassment, intimidation, or hostility because of their race, religion, color, gender, disability, sexual orientation, or national origin.

 

                                    3. Fraternities and sororities must adhere to the letter and spirit of the provisions for diversity in the USD Mission Statement.

 

                                    4. Fraternity and sorority members shall not engage in any physical abuse of the person or property of any member of the campus community nor may chapter members threaten such physical abuse.

 

                  G. Noise Ordinance

 

                  Chapters are expected to adhere to the noise ordinance set forth in the Municipal Code of the City of San Diego.  The ordinance establishes a noise curfew between  the hours of 10:00 p.m. and 8:00 a.m., during which loud or raucous yelling, shouting or singing outdoors, or using amplified sound which is audible 50 feet from the source, is expressly prohibited.  The ordinance also establishes maximum decibel limits that vary according to the land use zone and the time of day.  In addition, a chapter officer may be cited by the police for disturbing the peace any time of the day if a citizen is willing to sign a complaint and if the chapter has failed to comply with a lawful order to cease creating the disturbing noise.  Noise permits can be issued for one-time events by the City of San Diego Noise Abatement Office.  In certain locations on campus and in the community, such permits may be required prior to chapter events.

 

                  H. Travel Guidelines (Taken from the USD Travel Guidelines Ñ these policies are applicable to all registered student organizations)

 

                                    1. All fraternities and sororities planning to have an event off campus                       which involves providing transportation for students must have those                      students sign a Release of Liability form and a Transportation waiver                       releasing the University from any liability for the student off campus.                    Waiver forms are available from the Office of Student Affairs.  Trip                         participants may not leave campus unless a signed waiver is received.                       The signed waivers are  to be given to the Office of Student Affairs prior                                   to departure from campus.

 

                                    2. A list which includes the name, ID number, address and emergency                         phone number of each student traveling and a copy of the final trip                              itinerary must be given to the Office of Students Affairs and to the                              Department of Public Safety prior to departure from campus.

 

                                    3. All transportation companies used (charter buses, rental cars, etc.)                          must carry insurance.  A certificate of insurance from the carrier with                         USD named as additional insured must be given to the Office of Student                                     Affairs prior to departure from campus.  If renting a vehicle, drivers                           must be sure to purchase additional comprehensive and collision                                                      insurance.

 

                                    4. All publicity and invitations must state arrival and departure time                       clearly.   Students should be made aware that they are responsible for                      their own transportation if they are late for the previously stated                                                 departure time.

 

                                    5. Automobile Transportation - Use of personal automobiles for                                       transportation exposes the owner and driver to considerable liability.                       For the protection of all involved, fraternities, sororities and individuals                                contemplating auto travel for organization events should insure:

                                   

                                    a. Existence of current auto insurance and its applicability if drivers are rotated.

                                   

                                    b. The proper licensing and eligibility of all drivers.

                                   

                                    c. Observance of all traffic laws, particularly in regards to speed limits.

                                   

                                    d. Availability and use of passenger restraints (seat belts).

                                   

                                    e. Abstinence of consumption of alcohol, drugs, or medicines that would impair the ability to operate a vehicle.

                                   

                                    f. The proper maintenance and operating condition of the vehicle, especially for long distances.

                                   

                                    g. Availability of basic safety and repair equipment.

                                   

                                    h. Operators of USD vehicles must possess a valid driverÕs license applicable to the type of vehicle to be driven.

 

                  6. Air Travel Ñ In selecting an air carrier for organizational travel, fraternities and sororities should be aware that the University would like them to use carriers which possess $150 million of liability insurance.  Major United States airlines carry this insurance and verification is not necessary.  In the event a travel agency proposes the services of a charter company, an insurance certificate of $150 million, naming USD as an additional insured is required.

 

                  7. Bus Travel Ñ Bus travel is often used by fraternities and sororities as a means of transportation to and from sponsored activities.  Bus travel is permitted on commercial bus companies which possess $5 million of liability insurance and which name USD as an additional insured.  A current list of bus companies carrying this insurance is available in the Office of Student Affairs.

 

                  8. Travel Agents Ñ The agent should be made fully aware of all air travel and bus travel guidelines prior to negotiating trip arrangements. 

                 

                                    a. The travel agency that the student organization works with should be informed that lodging facilities must be provided by a travel industry rating service (i.e. AAA Travel Guidelines, etc.)  If this is not available, the lodging facility must possess $1 million of liability insurance, certification of which must be submitted to the Office of Student Affairs.

 

                                    b. Under no circumstances should money be sent directly by student participants to the travel agency.  All expenses must be paid by University check, which will be generated and sent to the travel agent once proper documentation and certification has been received and all necessary contracts have been signed.

 

                  9. Travel Emergency Procedures Ñ for accidents occurring off campus.

                 

                                    a. When an accident occurs involving injuries or major damage, it should be immediately reported to the police agency having jurisdiction in the area of the accident.  As soon thereafter as feasible, it should be reported to the University Department of Public Safety and to the Risk Management Manager in Human Resources who will obtain the necessary information required by the insurance company.

 

                                    b. If an accident occurs involving minor damages with NO injuries, insurance information must be exchanged between vehicle operators and must include the following information:  name, address, telephone number, driverÕs license number and expiration date, name of insurance carrier and/or agent and policy number, make, model, license number of vehicles involved.  As soon as possible, forward all pertinent information regarding the accident to the Risk Management Manager in USD Human Resources.

 

                                    c. Upon receipt of information concerning an accident involving a USD vehicle, the Risk Management Manager will forward all information to the UniversityÕs insurance representative.

 

                                    d. In the event of an accident involving an uninsured loss with a rental vehicle, either locally or out of the area, the Risk Management Manager should be notified as soon as possible by telephone.  Subsequently, a written report from the operator, as well as a report for the rental agency including the amount of damages, should be sent to the Risk Management Manager.  The Risk Management Manager will process the claim and make payment for damages to the rental agency.

 

                  10. Fraternities and sororities which do not follow all sections of the                          travel guidelines will be subject to having publicity removed and/or                        scheduling privileges (which promote the event) revoked. 

 

 

III. Responsibilities of Chapter Officers

 

                  A. Chapter officers shall be responsible for ensuring that chapter members adhere to: all governing principles of the Interfraternity or Panhellenic Councils; all policies, procedures and directives promulgated by the University of San Diego; and all local, State and federal laws regarding fraternity or sorority activities.  The chapter president shall have the duty to inform chapter members of these regulations.  Annually, as part of the Greek organization registration process, each fraternity officer will sign a statement agreeing that he/she has received a copy of ÒThe University Relationship and Guidelines for General Fraternities and Sororities,Ó and a copy of the signed statement will be filed with the Student Organizations & Greek Life Center.

 

                  B. Chapter officers shall be held accountable for organized chapter activities.  Examples of such activities include but are not limited to:  rush activities, initiation rites, sports competitions, and parties.

 

                  C. Although all members are personally responsible for their own behavior, a specific chapter officer may be held personally accountable for the misconduct of chapter members during organized chapter activities.  Circumstances which might warrant this personal accountability include but are not limited to:

 

                                    1. Inappropriate and/or unacceptable activities which are sanctioned by the chapter by means of discussion and/or planning at a chapter meeting, officersÕ meeting or committee meeting.

 

                                    2. An officerÕs personal participation in such an activity.

 

                                    3. An officerÕs failure to act appropriately upon witnessing such an activity.

 

                                    4. An officerÕs failure to act appropriately in preventing such an activity when he/she had prior knowledge.

 

                                    5. An officerÕs failure to act appropriately in taking corrective action after learning of such an activity.

 

                                    6. An officerÕs negligence in his/her responsibility to educate the group regarding established laws, regulations, policies, directives, and procedures.

 

                                    7. An officerÕs failure to cooperate fully with law enforcement personnel or with University officials, including failure to identify chapter members known by the officer to be involved in an incident.

 

IV. Governance

 

                  A. The University recognizes that the governing bodies for the Greek system are the Panhellenic Council and the Interfraternity Council.  Each council consists of an executive board and at least one representative from each of the registered campus chapters.

 

                  B. Each sorority and fraternity also has an executive board, a constitution, and bylaws which govern the chapter.  In addition, each chapter must abide by its national/international organizationÕs constitution and bylaws.  The Unanimous Agreements of the National Panhellenic Conference also guide the respective sororities.

 

                  C. When a complaint is received by the Student Organizations and Greek Life Center regarding a fraternity or sorority, the president of the accused fraternity/sorority will be notified, and a copy of the notice will be sent to the chapter advisor/advisory board chair of the accused fraternity/sorority.

 

                  D. Judicial matters are normally referred to the Greek Discipline Board.  Discipline matters involving individuals are normally referred to the Dean of Students or his/her designee.  Action by the Office of Student Affairs may run concurrently with action by the Greek Discipline Board;  one type of disciplinary action does not necessarily affect the other.

 

                  E.  All disciplinary action is subject to the review and approval of the Dean of Students.

 

V. Revision and Review

 

                  A. Revisions to ÒThe University Relationship and Guidelines for General Fraternities and SororitiesÓ and the Greek Disciplinary Board procedures are subject to review by the Panhellenic Association President and the Interfraternity Council President and approval by the Dean of Students.

 

                  B. Prior to any revision, regardless of the source of the proposed revision, input shall be sought from the USD Office of Student Affairs, the Interfraternity and Panhellenic Councils and the chapter alumni advisors.

 

                  C. The Interfraternity and Panhellenic Councils may initiate a proposal for revision of this document by a joint recommendation.  The Greek chapter alumni advisors may initiate a proposal for revision of this document by joint resolution.  The Office of Student Affairs may initiate a proposal for revision of this document and may establish procedures to address proposed revisions which will include the submission of the proposed changes to the Interfraternity Council and Panhellenic Council for input prior to approval of the revisions by the Dean of Students.

 

                  D. This document shall be reviewed on an annual basis by the Office of Student Affairs.

 

 

 

APPROVED:

 

 

 

 

Thomas J. Cosgrove, Ed.D.                                                                                                  Date

Associate Vice President for Student Affairs & Dean of Students                           

Appendix A

Greek Discipline Board Procedures

 

JURISDICTION

The Panhellenic and Interfraternity Councils have jurisdiction over all member groups to enforce Panhellenic Council policy, Interfraternity Council policy and University rules and regulations.  The Panhellenic Council and Interfraternity Council have individual jurisdiction over their respective areas in enforcement of rules regarding membership selection/rush.  In some cases, the Greek Disciplinary Board may hear recruitment violations that are also a violation of the Student Code of Rights (The Code) & Responsibilities or the Greek Guidelines.  Instances of alleged misconduct may result in referral of the group or of individual members to the appropriate body for disciplinary action.

 

Charges of misconduct by individuals will normally be referred to the Dean of                      Students or his/her designee.  Charges of misconduct by Chapters are referred to the Greek Discipline Board.  Action by the Dean of Students or his/her designee may run concurrently with action by the Greek Discipline Board; one type of disciplinary action does not necessarily affect the other.  Sorority/fraternity misconduct need not be officially sanctioned by the entire membership in order to be considered grounds for possible disciplinary action against chapters.  There is no minimum number of members who must be involved in an incident before disciplinary action may be taken against the chapter; the misconduct of a single member may provide sufficient grounds for action against the entire sorority or fraternity.  A complaint may be considered a matter for referral to the Discipline Board whenever the action of members could reasonably be expected to reflect negatively upon the Greek community or may cause conflict within the Greek community.  The determination of whether a case should be referred to the Discipline Board for possible action against the Chapter is made on a case by case basis by the IFC President and Panhellenic President jointly and in consultation with the Director of the Student Organizations & Greek Life Center.  The Panhellenic and     Interfraternity Council Presidents have the authority to refer any complaint to the Discipline Board.  If the Panhellenic and Interfraternity Council Presidents feel that is hearing is in the best interest of the Greek community, they may refer a case to the Greek Discipline Board even thought the complainant desires that no disciplinary action be taken.  All stages of the Greek Discipline Board proceedings are subject to review and approval by the Dean of Students or his/her designee.

 

Actions taken or pending by an organizationÕs own internal discipline body, the national/international office of the organizations, or by the State of California court system will not necessarily affect the determination of whether or not a case is referred to the Greek Discipline Board or to the Dean of Students or his/her designee.

 

ROLE OF THE PANHELLENIC AND INTERFRATERNITY COUNCIL PRESIDENTS

The responsibilities of the Panhellenic and Interfraternity Council Presidents, as they pertain to complaints regarding organizations, are: (1) To assist the Director of the Student Organizations & Greek Life Center in investigating incidents of alleged misconduct, (2) To determine whether a case is to be referred to the Greek Discipline Board, (3) To prepare a written report to the Greek Discipline Board identifying the facts uncovered in the preliminary investigation, and (4) To serve as an ex-officio, non-voting, member of the Greek Discipline Board.  The Panhellenic and Interfraternity Council Presidents will together render the tie-breaking vote in the event of a tie decision on the Discipline Board.  If the Presidents cannot break the tie, the incident will be referred to the Dean of Students or his/her designee.

 

ROLE OF THE DIRECTOR OF THE STUDENT ORGANIZATIONS & GREEK LIFE CENTER

The responsibilities of the Director of the Student Organizations & Greek Life Center, as they pertain to complaints regarding Greek organizations are: (1) To ensure that all organizations are informed of relevant Panhellenic and Interfraternity Council policies, University regulations and expectations, and applicable local, state and federal laws, (2) To investigate all complaints regarding Greek organizations, (3) To facilitate the resolution of disciplinary problems, (4) To assist and advise the Panhellenic and Interfraternity Council Presidents and Discipline Board members with their responsibilities, (5) To coordinate arrangements for Greek Discipline Board hearings and to serve as the advisor to the Board, (7) To see that appropriate records are maintained in the Office of Student Affairs, including a complaint log and Greek Discipline Board minutes, (8) To prepare reports as needed by the Dean of Students or his/her designee, (9) To assist other University officers in dealing with a complaint, including the Department of Public Safety, Office of Residence Life and the Office of Student Affairs, (10) To refer individual members to the Dean of Students or his/her designee and (11) To perform other duties as assigned by the Dean of Students.

 

ROLE OF THE DEAN OF STUDENTS

The Dean of Students or his/her designee has the authority to review all actions of the Greek Discipline Board and where necessary, direct that further action be taken.

 

The Dean of Students or his/her designee also serves as the final avenue of appeal.  On Appeal, the Dean of Students or his/her designee may reverse, modify or sustain the BoardÕs actions or refer a case back to the Board.

 

The Dean of Students or his/her designeeÕs decision is final.

 

ROLE OF THE ASSISTANT DEAN OF STUDENTS

All University disciplinary action against individual members will be referred to the Assitant Dean of Students.  This officer will receive reports of alleged student misconduct relative to Title 5, California Administrative Code and the California Education Code, as interdependently applied by the University of San Diego.  Examples of misconduct covered by these codes are theft, vandalism, assault, battery, lewd conduct, hazing, possession, use and/or distribution of dangerous or restricted drugs or narcotics, possession and/or use of deadly weapons, and assisting another individual in any of the above.  The Assistant Dean of Students will investigate all complaints to determine whether University disciplinary action is to be pursued.  In cases of misconduct involving Greek groups, responsibility for investigation is delegated to the Director of the Student Organizations & Greek Life Center and the Council Presidents.

 

ROLE/PURPOSE OF THE GREEK DISCIPLINE BOARD

This Discipline Board is designated to handle organizational or group types of cases or situations and not individual situations.  Individual students will always be accountable to the Dean of Students or his/her designee.  This Board will be concerned only with matters considered sorority or fraternity related.  While studentsÕ due process rights will be respected, it is not the intent of the Greek Discipline Board to incorporate all of the processes as in a normal court of law.

 

Specifically, the Greek Discipline Board will:

1.              Decide on matters of fact.

2.              Mediate disagreement inside the Greek community as well as between the community and Greek organizations.

3.              Determine responsibility based on evidence of a violation of Panhellenic and Interfraternity Council Constitutions, Greek policies or regulations, and/or provision of the University of San Diego Code of Conduct.

4.              Impose appropriate sanctions or penalties when necessary.

 

The Greek Discipline Board shall conduct hearings on cases referred to the Board by the Panhellenic and Interfraternity Council Presidents.  At such hearings the Board shall review all evidence and may question witnesses in order to determine the facts and, if necessary, impose sanctions.

 

An accused organization is presumed to be innocent, and this presumption follows the organization until responsibility is proved by a Òpreponderance of evidenceÓ.  Discipline Board members, as fact finders, must consider all evidence properly before them.  In so doing, it is their responsibility to weigh the evidence calmly and dispassionately.  Members will not allow bias, sympathy or prejudice any place in their deliberations, for all organizations are equal before the Board.

 

STRUCTURE OF THE GREEK DISCIPLINE BOARD

The Board shall be composed of voting members, all of whom are delegates to the Panhellenic and Interfraternity Councils selected by their respective chapter.  The Panhellenic and Interfraternity Council Presidents will be ex-officio, non-voting members of the Discipline Board.  The Director of the Student Organizations & Greek Life Center will serve as the advisor to the Discipline Board, and he/she will be required to be in attendance at all informal conferences and hearings.

 

No Discipline Board member may serve on the panel hearing a case in which his or her own organization is either the complainant or the accused.  Whenever a regular member is not able or is not eligible to serve on a panel hearing a case, an alternate member should be selected to serve on the panel.  It is preferred that all voting members sit on the panel hearing a case.  No hearing can be conducted with less than five voting members on the panel.  All Discipline Board actions require a majority vote of the present members.

 

Once the members are selected, a training session will take place to review rights, responsibilities, procedures and mediation techniques, etc.

 

WITNESSES

The Greek Discipline Board has the authority to require members of organizations to appear as witnesses.  A member should be served with a notice to appear at least 48 hours before the scheduled hearing.  If a member fails to appear without an adequate reason and prior notice, the Greek Discipline Board may levy a fine up to $100 against the chapter.

 

Faculty/staff members, students who are not members of Greek-letter organizations and others may be requested to appear as witnesses at hearings.

 

Although witnesses are not placed under oath during hearing, every witness is expected to speak the truth.  If it can be proven that a member of an organization or an organization clearly and deliberately lied to the Board, the Discipline Board shall take disciplinary action against the organization, and the individual may be referred to the Dean of Students or his/her designee.

 

DECISIONS

Responsibility must be proved by a Òpreponderance of evidenceÓ.  The standard of proof, Òpreponderance of evidenceÓ does not mean that the Greek Discipline Board members may not have doubts about responsibility; the standard requires only that the Discipline Board members be convinced that it was more likely than not to have occurred.

 

A decision of the Greek Discipline Board must be by majority vote of those on the hearing panel and must be based upon evidence brought out during the hearing.

 

A written copy of the decision shall be given to the accused fraternity and/or sorority.  The decision should briefly state the basis of the finding of responsibility or innocence, the sanctions imposed (if any), and notice of the right to appeal any decision, including sanctions, to the Dean of Students or his/her designee.

 

A copy of the decision shall be given to the Dean of Students, the Assistant Dean of Students, the Director of the Student Organizations & Greek Life Center and the organizationÕs alumnae/alumni advisor.  In serious cases, at the discretion of the Dean of Students, a copy of the decision shall be mailed to the national/international headquarters of the organization.  A copy will be retained in the Chapter Discipline file.

 

CHAPTER RIGHTS

A chapter has the right to:

1.              A timely hearing before the Greek Discipline Board.

2.              Reasonable and complete notice regarding all charges and the time for a scheduled hearing.

3.              Examine all evidence at the time of the hearing and hear all testimony presented.

4.              Have an alumni/alumnae advisor present.

5.              Respond to the complaint.

6.              A decision based on the facts presented and supported by a Òpreponderance of the evidenceÓ.

7.              Receive timely, written notification of the results of any hearing.

8.              An appellate review.

 

APPEAL PROCESS

Any Greek Discipline Board decision is subject to appeal to the Dean of Students or his/her designee.

 

The organization must state one or more of the following grounds for its appeal, and all discussion during the appeal must relate to these grounds:

1.              There is significant new evidence

2.              Violation of process

 

The appeal will be considered provided that the appeal is delivered in writing to the Dean within five business days of notification of the BoardÕs decision.

 

SANCTIONS

The Greek Discipline Board shall have the authority to impose, but are not limited to, any one or a combination of the following penalties:

1.              A warning.

2.              Probation, defined as a period of time, not to exceed one year, during which an organization is ordered to conform to all established policies and regulation, with the consequences of misconduct during the probationary period specified in advance.

3.              Monetary fines.

4.              Social service sanction, with the Greek Discipline Board determining the total hour requirement and the compliance period.  The specific social service project is determined by the organization and must be approved in advance by the Panhellenic or Interfraternity Council President.

5.              Suspension of specific Panhellenic or Interfraternity Council privileges such as Chapter social events, intramural sports, Council sponsored social functions, etc., for a definite period of time.

6.              Suspension from the Panhellenic or Interfraternity Council involving exclusion for all privileges of membership for a definite period.

7.              Dismissal, involving exclusion from all privileges of membership for an indefinite period,

8.              Expulsion from Panhellenic or Interfraternity Council, involving final exclusion from the privileges of membership,

9.              Financial or other restitution for property damage or physical injury

10.            Letter to the national or international office of the organization.

 

The Greek Discipline Board may also recommend to the Director of the Student Organizations & Greek Life Center that individual members be referred to the Dean of Students or his/her designee.

 

It is the policy of the University of San Diego Associated Students to revoke the registration status of any organization dismissed or expelled from the Panhellenic or Interfraternity Council.  If an organization is expelled from the Panhellenic or Interfraternity Council, the University will request that the national/international officers revoke the ChapterÕs Charter.

 

 

DISCIPLINE RECORDS & NOTICE

A member of the Greek Discipline Board shall be designated to take minutes at all hearings.  The minutes of the hearing shall include a copy of the original complaint, a copy of all written documentation pertaining to the case, the date and location of the hearing, a list of all witnesses who appeared at the hearing with a brief summary of the testimony of each, a copy of all notices to appear that were sent out and a copy of the decision.  Minutes of all Discipline Board hearings shall be kept on file in the Office of Student Affairs.

 

Notice for all hearings shall be sent to the chapter president and the chapter advisor in accordance with The Code.  When deemed necessary, the inter/national organization may also be notified.